Metaplan has developed a way for teams to meet virtually that still results in engaging conversations making it easier to schedule meetings and ensure participation of all key stakeholders, and at the same time decreasing travel and meeting costs.

With MetaMeetings there finally exists the marriage of technical execution with professional moderation techniques that are sure to transform otherwise disengaging phone conferences and didactic online update presentations into engaging, interactive and insightful team sessions. Utilizing a combination of visualization, composition, and structure, our process ensures that participants are engaged, and stay engaged throughout your interactive virtual meeting.

By allowing for a hands-off approach to the technical aspects of executing a web based meeting, Metaplan's Virtual Team Dialogue technical expertise allows for team leader's focus to be on the work at hand, rather than concerned with technological issues which can put in jeopardy an otherwise productive session. By utilizing our technology, we bring together groups virtually and, in conjunction with phone conference service, captures the dialogue that occurs with participants, reflecting back in real time the discussion.

Through our expert crafting of interactive questions and exercises, we are able to elicit input that further enhances team alignment, and can facilitate the decision making processes that typically falls short in other conference call formats. Our meeting minutes, derived from the discussion during the MetaMeeting, allow for tangible outcomes which can be reflected on post-meeting.

Process Steps:

Upon the initiation of a Virtual sessions, the following steps are taken…

• " Introduction to Metaplan's Virtual Sessions

  • In this introduction we will discuss not only the technical capabilities but also how and where our interactive exercises will best fit or be utilized within the presentation
    
     

• " Development of meeting "flow" including the crafting of exercises and questions

  • Once an understanding of meeting expectations or desires is expressed, we set to work crafting poignant, insightful questions in order to glean meaningful input around presented topics.
    
     

• " Review and integratation of interactive exercises into the presentation

  • By integrating in your slide deck our interactive exercises we ensure that the bridge from presentation-to-interaction utilizing our software is a seamless as possible.
    
     

• " Set up of the virtual meeting space including all log-in and call-in information

  • Our web-cast software allows for an interactive vote to be posed to the group at various points during the presentation which we can then discuss and capture as a group.
    
     

• " Support team leader with facilitation of actual session and capturing discussion in real-time

  • While off-site facilitation is ideal for these sessions, on-site moderation is available as well for the same rate with an additional fee for travel time as well as travel cost considered as coach airfare, lodging and ground transportation all billed as a pass through expenses.
    
     

• " Creation of post-meeting minutes and executive summary

  • Our meeting minutes consist of the integration of participant's feedback, as captured electronically during the session, into the presentation slide deck.